Privacy Policy & Terms of Use
Last Updated: March 2025
Privacy Policy
1. Introduction
Wedvite provides a survey platform through a Software as a Service (SaaS) model. At Wedvite the privacy and security of our customers, respondents and visitors are of paramount importance. Wedvite is committed to protecting the data you share with us. This privacy policy explains how Wedvite processes information that can be used to directly or indirectly identify an individual (“Personal Data”) collected through use of its website and platform.
For the purposes of this policy, Wedvite defines the term “User” as an entity with which Wedvite has an established relationship, the term “Guest” as any individual who uses, therefore agrees to this privacy policy for the Wedvite platform, made by Wedvite or who is included as a contact in a User’s account and the term “Visitor” as an individual that visits our front-end website (for example wedvite.me).
Any information stored on Wedvite's platform is treated as confidential. All information is stored securely and is accessed by authorized personnel only. Wedvite implements and maintains appropriate technical, security and organisational measures to protect Personal Data against unauthorized or unlawful processing and use, and against accidental loss, destruction, damage, theft or disclosure.
2. Collection and use
2.1 .General
The following sections cover the specifics of each of the three groups from which data is collected: website Visitors, Guests, and Users.
2.2 Website Visitors
If you are a Visitor to our website only, and not an individual user of our passes or platform, then this section is relevant for you.
By visiting this website, you consent to the collection and use of your Personal Data as described herein. If you do not agree with the terms set out herein, please do not visit this website. If required by applicable law, we will seek your explicit consent to process Personal Data collected on this website or volunteered by you. Kindly note that any consent will be entirely voluntary. However, if you do not grant the requested consent to the processing of your Personal Data, the use of this website may not be possible.
Wedvite may collect, record and analyze information of Visitors to its website. We may record your IP address and use cookies. Wedvite may add information collected by way of pageview activity. Furthermore, Wedvite may collect and process any Personal Data that you volunteer to us in our website’s forms, such as when you register for events or sign up for information and newsletters.
Such Personal Data may comprise your IP address, first and last name, your postal and email address, your telephone number, your job title, data for social networks, your areas of interest, interest in Wedvite products, and certain information about the company you are working for (company name and address), as well as information as to the type of relationship that exists between Wedvite and yourself.
Wedvite gathers data about visits to the website, including numbers of Visitors and visits, Geo-location data, length of time spent on the site, pages clicked on or where Visitors have come.
2.2.1 Purpose of processing personal data
Wedvite uses the collected data to communicate with Visitors, to customize content for Visitors, to show ads on other websites to Visitors, and to improve its website by analyzing how Visitors navigate its website.
2.2.2 Sharing personal data
Wedvite may also share such information with service vendors or contractors in order to provide a requested service or transaction or in order to analyze the Visitor behavior on its website.
2.2.3 Cookies
Cookies are small pieces of information sent by a website to a Visitor’s hard disk. Cookies cannot be used to run programs or deliver viruses to your computer. By continuing to visit the website, you agree to the placement of cookies on your device. If you choose not to accept our cookies, we cannot guarantee that your experience will be as fulfilling as it would otherwise be. We may also place cookies from third parties for functional and marketing purposes. The use of cookies is widespread and benefits the surfer. For further information, see Wedvite Cookie Policy.
2.2.4 Links to other sites
Please be aware that while visiting our site, Visitors can follow links to other sites that are beyond our sphere of influence. Wedvite is not responsible for the content or privacy policy of these other sites.
2.3 Guests
Guests should be aware that in by entering their name, & email, and any other personal details, they could be disclosing information that could make them personally identifiable to Wedvite Users. The security and privacy protection implemented on Wedvite platform does not cover this type of transfer or disclosure of personal information. Guests users singing up for use of the service should be aware our Users have access to their information. Our Users may use Guests users data to contact you with news relevant to their wedding, furthermore Wedvite has no responsibility to any inappropriate, or misuse of this data by the User. For more detailed information concerning the protection of privacy when entering data, Guests users may contact the entity offering the service. It is the User’s responsibility to ensure that collection and processing of data is done in accordance with applicable law. Wedvite will not process Personal Data of Pass users for other purposes or by other means than instructed by its Users.
2.3.1. Inquires
If you wish to inquire about your Personal Data that may have been collected in a Wedvite passes, we recommend that you contact the entity that sent you the link for the invite. As Wedvite is a Processor, it does not control the Personal Data used or stored from the replying of an invite, but processes it on behalf of its User.
2.4 Users
2.4.1. General
In order to provide services to its Users, Wedvite collects certain types of data from them. Furthermore, Wedvite Users collect information from invites when they a Guest RSVP's. This section will describe how these two types of data are collected and used by Wedvite. Data entered or transferred into Wedvite by Users such as texts, questions, contacts, media files, etc., remains the property of the User and may not be shared with a third party by Wedvite without express consent from the User.
2.4.2 Collection of User data
During a Guests registration and User on Wedvite’s platform, they may provide information such as name, email, address, telephone, and other relevant data, or data created by the User. This information is used by Wedvite to identify the User and provide them with support, services, or to meet contractual obligations. By adding the telephone number ot the Wedvite system The User and/or Guests, or the User on the Guests behalf accepts messages in accordiance with local and national law may or may not be sent to the User and/or Guests personal device.
Wedvite Users can at any time access and edit, update or delete their contact details, or Guests data who they are responsible for by logging in with their username and password to Wedvite’s platform, or in any other case contacting Wedvite direct at hello@wedvite.me.
2.4.3 Collection of Guests data
Custom Guests data in RSVP on invites are created by Users, who make them available to relevant Guests, or individuals. It is the User’s responsibility to ensure that collection and processing of data is done in accordance with applicable law. Wedvite will not process Personal Data for other purposes or by other means than instructed by its Users.
The purpose of collecting Personal Data as part of signing up to a passes service, as set up by Wedvite Users. As Wedvite provides passess to a wide group of customers and businesses, the purpose may vary greatly. For Users in the EEA, or for Users providing surveys to Pass users in the EEA, the User will be the “controller”, as defined in the Directive and the GDPR. The purpose will consequently be defined by Wedvite’s User.
Users and Guests agree to use data collected, or also specifically email messaging as required by applicable law with the Pass user. The User and Guests accepts responsibility for any breach in law they make, or any concern the Pass user may have.
If you or your organization are required under the European Union’s General Data Protection Regulation (GDPR) to enter into a contract, or other binding legal act under EU or Member State law, with your data processors, review and accept Wedvite’s Data Processing Agreement in your Wedvite account.
2.4.4.1 Processing in the European Economic Area (EEA)
For Users with accounts located in Wedvite's European Data Region, all processing of Personal Data is performed in accordance with privacy rights and regulations following the EU Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 (the Directive), and the implementations of the Directive in local legislation. From May 25th, 2018, the Directive and local legislation based on the Directive will be replaced by the Regulations (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data, known as the General Data Protection Regulation (GDPR), and Wedvite’s processing will take place in accordance with the GDPR.
2.4.4.1.1 Controller
Wedvite processes Personal Data both as a Processor and as a Controller, as defined in the Directive and the GDPR:
The Wedvite entity which you as a User entered an agreement with when using Wedvite’s platform, will be the Controller for User data, as outlined above in “Collection of User data” section.
For Guests users data, as outlined in the “Collection of Respondent data” section, the User will be the Controller in accordance with Directive and GDPR, and Wedvite will be the Processor.
Wedvite adheres to the Directive of 1995 and the GDPR from May 25th, 2018. Consequently, Wedvite processes all data provided by its Users with accounts in its European Data Region, in the European Economic Area (EEA) only.
3. Retention and deletion
Wedvite will not retain data longer than is necessary to fulfill the purposes for which it was collected or as required by applicable laws or regulations. For Guests users data, Wedvite’s Users have control of the purpose for collecting data, and the duration for which the Personal Data may be kept. For Pass users data, Users with an active account will therefore have the responsibility to delete data when required. When a users’s account is terminated or expired, all Personal Data collected through the platform will be deleted, as required by applicable law.
4. Acceptance of these Conditions
We assume that all Visitors of our website, Pass users powered by Wedvite and other users of Wedvite's platform have carefully read this document and agree to its contents. If so and one does not agree with this privacy policy, they should refrain from using our website and platform. We reserve the right to change our privacy policy as necessity dictates. Continued use of Wedvite website and platform after having been informed of any such changes to these conditions implies acceptance of the revised privacy policy. This privacy policy is an integral part of Wedvite’s terms of use.
5. Our Legal Obligation to Disclose Personal Information
We will reveal a user’s personal information without his/her prior permission only when we have reason to believe that the disclosure of this information is required to establish the identity of, to contact or to initiate legal proceedings against a person or persons who are suspected of infringing rights or property belonging to Wedvite or to others who could be harmed by the user’s activities or of persons who could (deliberately or otherwise) transgress upon these rights and property. We are permitted to disclose personal information when we have good reason to believe that this is legally required.
6. For Further Information
If you have any further questions regarding the data Wedvite collects, or how we use it, then please feel free to contact us by email at: hello@wedvite.me, or in writing at:
Wedvite
PO BOX 3328
U.K.
N20 8BG
Terms of Use
1. Introduction
For the purposes of our terms of use, Wedvite defines the term “User” as an entity with which Wedvite has an established relationship, the term “Guests” as any individual who uses, therefore agrees to these terms of use for the Wedvite platform, made by Wedvite or who is included as a contact in a User’s account and the term “Visitor” as an individual that visits our front-end website (for example wedvite.me).
2. Guests
Wedvite can and will not be held responsible to any damage, loss, or inconvenience to the Guests; device, software, or data in such event. Wedvite follows a high standard of practice to ensure the Guests has the best experience, however by using Wedvite the Guests and User accepts responsibility, unless such loss is as a result of the device or software party dependant on their agreed terms to the Guests or User.
3. User
Wedvite can and will not be held responsible to any damage, loss, or inconvenience to the Users; device, software, or data in such event. Wedvite follows a high standard of practice to ensure the User has the best experience, however by using the Wedvite platform the User accepts responsibility, unless such loss is as a result of the device or software party dependant on their agreed terms to the User.
3.1 Email Deliverability
Wedvite offers email invites as part of its service. Whilst Wedvite makes every effort for emails to be delivered and will send them to the addresses the User provides. Emails being filtered into junk or spam, or not being delivered due to Mail providers, or user issues are not the responsibility of Wedvite. In the event described Wedvite will not offer any type of refund.
3.2 SMS Deliverability
Wedvite offers SMS invites as part of its service. Whilst Wedvite makes every effort for SMS to be delivered and will send them to the telephone numbers the User provides. SMS messages not being delivered due to telephone providers, or user issues are not the responsibility of Wedvite. In the event described Wedvite will not offer any type of refund.
4 Visitors
Wedvite can and will not be held responsible to any damage, loss, or inconvenience to the Visitors, device, software, or data in such event. Wedvite follows a high standard of practice to ensure the Visitor has the best experience, however by using the Wedvite platform the Visitor accepts responsibility, unless such loss is as a result of the device or software party dependant on their agreed terms to the Visitor, either way Wedvite is not to be held accountable.